A Detailed Case Study on Microsoft Access Modernization Roadmap

With the advent of time, every business finds that size of data keeps expanding over the years. The sad thing is that a large number of businesses do not know the right way of managing data. For dealing with large data size, these businesses opt for multiple SQL server and Microsoft Access databases. Having multiple databases is an inefficient and costly way of managing data. With such outdated system, a business may face different kinds of risks. There could be security issues for data. Nevertheless, there will be additional expenses for managing multiple databases.

Microsoft Access Modernization Roadmap

For attaining seamless scalability and manageability for business data, one needs to modernize the system. We offer Microsoft Access modernization roadmap to our customers. Microsoft Access modernization helps data management easier. As a result, overall performance of a business improves.

A Case Study

For understanding how a Microsoft Access modernization works, we present a case study for the readers. The client belongs to healthcare business. It has multiple database systems. Hence, database management and maintenance cost used to be high for the client. We have designed the following roadmap for Microsoft Access modernization.

Step 1: Initial Analysis

A Microsoft Access modernization project consists of the following things:

  • Data collection
  • Optimization options for the servers
  • Cloud migration
  • Setting up a financial model
  • Database security monitoring

At the beginning of the project, we noted that 64% servers of the client are running on the outdated operating system. Another concerning thing that we noted was the presence of 90% data on the outdated database systems. There were a lot of performance issues too. For example, 20% CPU performance was over-utilized. On the other hand, 35% CPU performance was under-utilized.

Step 2: Server Optimization

For server optimization, we gave importance to on-premises server virtualization. We had noted that virtualization of the on-premises servers would lead to reduction of the licensing cost. Virtualization helps in optimizing the performance of the database servers.

Step 3: Cloud Migration

Virtualization of the database servers becomes easier with cloud migration. In order to reduce the physical workloads, we opted for migration to Azure Cloud. Based on collected data and benchmarks, we matched Azure virtual machines with on-premises workloads. With Azure consolidation, we had achieved almost 35% licensing cost reduction. Not only reduction of licensing cost, Azure consolidation also helped in reduction of 30% hardware and operation cost.

Step 4: Financial Model

For Microsoft Access modernization roadmap, different financial models should be analyzed. Among various modernization options, we found that virtualization of the on-premises servers will provide the highest cost-effectiveness. We can reduce almost 40% operation cost by opting for this MS Access modernization roadmap.

Step 5: Implementing Modernization Roadmap

The most important stage of the project is implementation of modernization roadmap. The process begins with collection of the following data.

  • Duplicated databases
  • Data use patterns
  • Policies for data retention
  • Metadata
  • Access control data
  • Schema database

After data collection, we followed the next steps for completing the Microsoft Access modernization roadmap.

  • At first, we updated the non-critical apps into the latest Access version.
  • Mission-critical apps were migrated to the SQL server. MS Access is not the best platforms for mission-critical apps. Hence, they had been migrated to SQL server.
  • For medium-critical apps, we used MS Access as the front-end and SQL server as the back-end.

We further look for the additional optimization options. We found that some of the databases are not in use. Hence, they were decommissioned for attaining cost-effectiveness and superior performance. With our Microsoft Access modernization roadmap, the client has achieved flawless per romance on the mission-critical apps. It also helped the client to save money on the maintenance of the non-critical apps.